VENUE RENTAL AGREEMENT

 

This Venue Rental Agreement (“Agreement”) is executed as of the mutually agreed upon rental dates (“Effective Date”) between Midway Rent A Car, Inc. dba MG Studio (“MG Studio”) and (“Client”), in connection with Client’s (“Project”). All venue use at MG Studio shall require a written and signed Venue Rental Agreement, subject to terms and conditions specified in the MG Studio Venue Information Packet. A signed and executed Venue Rental Agreement is required before promotion, publicity or ticketing of event. The Venue Manager shall have the right to revoke any Agreement, at any time, for any reason. MG Studio is not liable for expenses incurred or lost by the Client or for any incidental or consequential damages, if any, alleged to have been incurred by the Client by reason of revocation or termination of any Agreement.

TERM  

Permission is granted to use the Location as detailed below and outlined in the provided quote (“License Period”):

  • Event Date(s): 
  • Contracted Access Hour(s): 
  • Estimated Guest Count:

Client access to the Venue is limited strictly to the Contracted Event Hours unless otherwise agreed to in writing. Early or extended access may incur additional fees.

RATE PRINCIPLES

Client shall pay MG Studio for use of the Location during the License Period. As agreed to, 50% of preliminary invoice is due at time of booking, payable by certified check, wire transfer or credit card. Full payment is due prior to the event start time. Additional rental hours (or portion thereof) will be subject to a per hour rate. Any additional rentals, services or damages will be assessed at the completion of the event and billed within three (3) business days from the conclusion of the Project. Final payment is due within five (5) days of receiving final bill. If final payment is not received within 30 days of the License Period ending, MG Studio reserves the right to collect payment by processing a charge on the credit card provided by Client on the Credit Card Authorization Form.

All additional rentals and services will be billed at the conclusion of event once inventory is finalized. The balance will be billed within three (3) business days from the conclusion of the Project. Full payment is due within five (5) days of receiving final bill.

  1. Charges Based on Actual Use – Charges will be estimated based on the most recently provided quote but will be officially determined based upon actual usage. This usage begins at the time of building entry by Client, or any person involved with the event, and ends after MG Studio management has reviewed and approved the load-out condition of all used spaces. Any space used in support of an event, even if for storage or preparation, will be charged at the applicable rate reflected in the quote.
  2. Credit Card Fees – A nonrefundable 4.5% Merchant Processing Fee will be applied to all invoices paid via Stripe or Credit Card. This fee directly offsets the transaction costs and processing fees associated with digital payments. To avoid this fee, we encourage payment via ACH, Wire Transfer or Certified Check. The processing fee will be based on the total invoice amount.
  3. Six-Hour Minimum (Half-Day Rental) – There is a six-hour minimum charge for use of any venue space per day.
  4. Utilities Included – Rental costs include reasonable utilities, seasonal heating or cooling, electricity, sewer, water, and gas. However, failure to furnish any utilities resulting from circumstances beyond the control of the Studio shall not be considered a breach of Agreement.
  5. Staffing – MG Studio management will determine, at its sole discretion, the minimum number of personnel required for Client’s event. Personnel will be scheduled and directed by MG Studio management, subject to availability. All staffing expenses incurred will be the responsibility of the Client. Estimated staffing costs will be disclosed in quote to Client at initial stages of venue rental inquiry.

CANCELLATIONS & REFUNDS

Cancellations made 60 days or more in advance of the event date will receive a 100% refund of deposit. Cancellations made 30 days or more in advance of the event date will receive a 50% refund of deposit. No refunds will be issued for cancellations made within 30 days of the event date. Rescheduling is subject to Venue availability and may require additional fees. Deposits are not guaranteed to transfer. Neither party shall be liable for failure to perform due to events beyond reasonable control, including acts of God, government restrictions, strikes, or emergencies.

INSURANCE & LIABILITY  

  1. Client agrees to defend, indemnify, and hold harmless Midway Rent A Car, Inc. dba MG Studio, its successors and assignees, affiliates, insurers, their partners, agents, and employees (collectively, “Indemnified Parties”) from any and all third party claims of liability, cost, expense, and loss, including reasonable outside attorneys’ fees, which any Indemnified Party may suffer or incur by reason of any injury to or death of any person or damage to any property caused solely by any of Client’s employees, agents, or invitees or equipment on or about the Location, or in connection with this Agreement The foregoing Indemnity shall inure to the benefit of the Indemnified Parties.
  2. Upon the Effective Date, Client shall provide MG Studio evidence of 1) comprehensive general liability coverage of at least $1 million, each occurrence, combined single limit, bodily injury and property damage; 2) Workers’ Compensation coverage for all persons employed in connection with the Project; and 3) such other insurance coverage as MG Studio may reasonably require. Client assumes all risk of loss due to theft or any other cause to its equipment and property. MG Studio assumes no risk or liability in connection with Client’s equipment or property. Clients’ liability is limited to the limits of its insurance policy.
  3. MG Studio is not responsible or liable for any loss, theft, damage, injury, or incident occurring in areas outside of the building, including but not limited to sidewalks, streets, alleys, loading zones, neighboring properties, or off-site parking facilities, even if such areas are recommended, reserved, or coordinated by MG Studio as a convenience to the Client. Use of off-site or adjacent areas is at the Client’s and guests’ own risk. MG Studio does not own, operate, manage, or control any third-party property and assumes no responsibility for the actions, conduct, or statements of third parties or members of the public. MG Studio cannot control the actions or conduct of neighboring tenants, property owners, or members of the public and shall not be held liable for any interactions occurring outside the Venue.
  4. Valid and up to date Certificates of Insurance are required from all outside vendors. This includes but not limited to caterer, bartender, security guard, furniture rental and AV vendors. Client is responsible for providing COIs to MG Studio prior to event start date. MG Studio must be added as additional insured with the name and address as follows:

Midway Rent A Car, Inc. dba MG Studio

1319 W 11th Street

Los Angeles, CA 90015

Any modification to these provisions regarding Insurance may be made solely by MG Studio management.

PUBLICITY/MARKETING

  1. All marketing and advertising for the event is the sole responsibility of the Client. An executed Venue Rental Agreement and paid deposit are required before the Client may promote, publicize or sell tickets for the event.
  2. Clients are required to direct all potential patrons to Client’s website for information about the event. Client must get prior written approval from MG Studio management before displaying any pre-event promotional materials on MG Studio property.
  3. Client shall not use the name of MG Studio, any trade name, service mark, trademarks, acronym or logo of MG Studio in any publicity releases, advertising or any other publication without prior written consent from MG Studio management.
  4. MG Studio shall be allowed to capture content during the event for its own marketing, sales or promotion purposes, and will seek written or verbal consent from the client prior to posting for public consumption if needed.

WARRANTIES  

MG Studio will make every effort to keep its equipment available and in good working order. However, if equipment is out of service for any reason, MG Studio will not be responsible for providing replacement equipment. Any malfunction of equipment provided by MG Studio should be reported immediately to MG Studio management. MG Studio, in its sole and absolute discretion, reserves the right to make its equipment unavailable to a Client in the event the Client’s planned use is deemed potentially dangerous to the Client or to such equipment.

The Client hereby waives all defects that may exist on the premises to be used by the Client. The venue and/or premises being furnished pursuant to this agreement are being furnished without warranty and the Client agrees to accept said spaces for use in their “As-Is” condition. The Client also agrees that MG Studio, its Agents, Employees, Representatives and Insurers shall not be liable to the Client for damages regardless of whose negligence or acts of omission cause such injury or damage. The Client agrees to indemnify, defend and save harmless MG Studio, its Agents, Employees, Representatives and Insurers from all suits, actions, claims, expenses, including attorney’s fees and damages of any character, type of persons or property arising out of or occasioned by the use of the premises used by the Client, its Agents, Patrons, Visitors, Guests, Representatives, Employees or other persons allowed on premises by the Client during the time set forth in this agreement.

GENERAL VENUE EXPECTATIONS

All MG Studio policies and federal, state and local laws are in effect 24 hours a day including any time the Client occupies the venue. Any misrepresentation by any organization or individual, any abuse of any MG Studio property, any violation of state, local or federal law or any violation of any MG Studio policy, rule, or regulation may result in:

  1. Immediate termination of the Rental Agreement
  2. Requirement to immediately vacate the premises, at Client’s expense, with no refund
  3. Denial of that organization’s or individual’s request for future use of the venue

The following expectations are applicable to anyone occupying the venue including, but not limited to: the Client, any agents employed by the Client, performers, patrons, volunteers and guests. It is the responsibility of the Client to make these expectations known to anyone they bring or invite to the venue.

Catering/Bar – All caterers or bartenders must be reviewed and approved by MG Studio management to review protocols pertaining to catering activity, including the opportunities and limitations within the venue. Caterer/bartender will be responsible for participating in the post-event walk through, and Client will be held responsible for any and all damages.

Cleaning, Adhesives & Damage – Client is responsible for returning the Venue to “broom-clean” condition and all trash removed and placed in outdoor waste bins. Any additional or excessive cleaning post-event will be billed at $95.00 per hour. Client may not affix anything to walls or floors without prior approval from MG Studio management and is required to use surface- and paint-safe adhesives. Any damage to walls or floors during Client’s event will incur a minimum $250.00 charge per area and will be billed following the completion of the event at MG Studio management’s discretion.

Decorating – Client is encouraged to share any event floor or decorating plans with MG Studio management in advance of the event start date to help with preparation and to discuss any venue limitations.

  • Decorating may only occur at the start of the rental period. Decorations must be removed completely before Client vacates the venue at the end of the rental period
  • Tape or fasteners of any kind on any surface in the venue require approval from MG Studio management
  • Decorations, or any other items, left after the Client has vacated the venue will incur a minimum $60.00 cleaning and removal fee
  • Glitter, confetti, or any similar item is not allowed and usage will incur additional cleaning fees
  • Fog machines (including haze machines) are not allowed – if used and HVAC systems shut down, MG Studio management reserves the right to bill the Client a minimum fee of $150.00 to reset systems

Deliveries – Any and all deliveries must be scheduled through MG Studio management to ensure that the venue will be able and available to accept said delivery. MG Studio will not be held responsible for any missed or delayed deliveries. Deliveries made in advance of Client’s rental period may be subject to a $150.00/day storage and handling fee.

Egress – For safety and egress, Clients may not block any doors, entries/exits, windows, light fixtures, hallways, etc. Client may not place tables, chairs, booths, or other items in these areas.

Excessive Wear and Tear – Client acknowledges and agrees that MG Studio shall be returned in the same condition it was provided, ordinary wear and tear excepted. Any damage or excessive wear beyond what is considered reasonable for the intended use will result in additional charges. This includes, but is not limited to, damage to flooring, walls, furniture, fixtures, or any other property within MG Studio including chipped paint, dirty or damaged walls, stains, scratches, dents, or any form of physical damage. MG Studio management reserves the right to bill the Client to cover the costs associated with the repair, replacement or restoration of affected areas or items.

Flammable Materials – Open flames in any area of the building need to be approved in advance by MG Studio management.

In-House Furniture – Furniture, benches, plants, and other movable items within the venue have been placed in standard and fixed locations. Client may not move or relocate these items without the prior consent of MG Studio management. Client will be responsible to return MG Studio’s items to their standard locations after the event or labor costs of $60.00/hour will be charged back to the Client.

Lost Articles – MG Studio management will have the sole right to collect and to have custody of articles left in the venue by persons attending events presented in the venue. Management will make every effort to reunite lost articles with their owners; provided, however, that MG Studio will not be responsible for incurring any costs for returning lost articles to their owners. After a reasonable period of time, all unclaimed articles shall be donated or disposed.

Minors and Children – All minors must be under adult supervision at all times. Clients must provide a minimum of two adult chaperones for events involving minors. The recommended ratio is one adult to every 15 minors, with a minimum of two adult chaperones present and engaged at all times.

News Media – If Client is aware that news media may be present, or if news media arrives unexpectedly, the Client is required to notify MG Studio management immediately.

Occupancy and Capacity Limits – Client must be present whenever the building is occupied by agents of the Client, performers, volunteers or patrons. No one will be allowed into the venue unless the Client is present. It is the responsibility of the Client to notify all persons involved when the venue will be open for occupancy. Client shall not exceed the agreed upon guest headcount during their rental period. If capacity limits are exceeded, MG Studio management reserves the right to bill the Client for any overages and/or shut down the event in order to protect guest and staff safety.

Parking – Parking is first-come, first-serve for Clients, vendors and event personnel. MG Studio will not provide staff in the parking lot areas. If Client’s event requires priority parking, please discuss this with MG Studio management during the planning stages and prior to the event start date. Exclusive use of the venue’s private parking lot is not guaranteed. There is no parking allowed in front of the loading door located at the back of the venue (on Connecticut St.).

Prohibited Behavior – The following behaviors are strictly prohibited while on Venue property. If anyone is observed doing any of the following, they will be deemed an objectionable person. MG Studio management reserves the right to eject objectionable persons from Venue property and MG Studio will not be held liable to Client for any damages that may be sustained subsequent to the exercise of such right.

  • Smoking of any substance inside the building, including but not limited to hookah, tobacco or cannabis
  • Use of any kind of fog machine
  • Interfering with an employee in the performance of said employee’s duties, by means including, but not limited to, inappropriate conversation or behavior, sexual advances, or physical and/or verbal harassment
  • Violating any laws of the United States of America, State of California, or the City of Los Angeles, CA
  • Violating any venue policies

Rentals – All rental deliveries – including drop-off and pick-up – must occur within the Client’s contracted venue rental period. Any furniture or other rented items delivered prior to or picked up after the rental period are subject to a minimum $250.00/day storage and handling fee.

Right of Entry – Client will afford MG Studio’s staff the right to enter any part of the premises at any time in the performance of their normal job duties.

Trash – It is the Client’s responsibility to ensure that all waste is picked up and disposed of properly in outdoor trash receptacles (dumpsters located in MG Studio’s parking lot). Client is responsible for hauling away bulky items. If Client anticipates a large volume of trash either during or after the event, Client must notify MG Studio management during the planning or production meetings. If Client’s waste exceeds the venue’s trash receptacles, or is in any other way bulky or heavy, MG Studio management reserves the right to bill the Client a minimum fee of $150.00 to haul away excessive waste.

Valuables – No lock box or secure room is provided to Clients by MG Studio. It is suggested that any personal valuables not be brought into the venue.

VIP Guests – If Client is aware that VIP Guests may be in attendance, it is the responsibility of the Client to notify MG Studio management immediately. Additional venue resources may be necessary to facilitate VIP Guest’s security measures and should not cause an interruption to event or production plans.

Weapons – MG Studio does not allow on its premises any persons carrying firearms or any other weapons, except those carried by law enforcement officers who are on duty. The use of any kind of firearm or weapon for theatrical purposes, e.g., a blank pistol, requires prior written notification to and approval of MG Studio management.

OVERVIEW OF POTENTIAL ADDITIONAL CHARGES

MG Studio’s team will make every reasonable effort to guide and support the Client in advance of and during the event to help avoid incurring any additional charges. This includes providing operational guidance, reminders, and real-time direction when possible. However, the Client remains responsible for compliance with all venue policies, timelines, and capacity limits. Advance planning, clear communication, and adherence to provided guidelines are the most effective ways to avoid additional charges.

The following fees may apply if services, time, or conditions exceed what is included in the contracted rental.

  • Excessive Cleaning (beyond standard post-event cleanup): $95 per hour (cleaning labor fees)
  • Damage from Adhesives or Tape (per affected area): $250 per area
  • Failure to Remove Décor or Personal Items: $60 per hour (labor fees)
  • Use of Fog or Haze Machines (including HVAC system reset): $150 flat fee
  • Storage & Handling of Pre-Event Deliveries (unless previously arranged): $150 per day
  • Restoration or Reset of In-House Furniture, Fixtures, or Equipment: $60 per hour (labor fees)
  • Guest Count Exceeding Approved Capacity: $100 per hour per additional 50 guests
  • Third-Party Furniture or Rentals Left On-Site Post-Event: $250 per day
  • Excessive Trash, Waste, or Improper Disposal: $150 minimum
  • Rental Time Extensions / Overtime Usage: $250 – $550 per hour

All additional charges are assessed based on actual conditions observed during or after the event and will be invoiced following the event unless otherwise specified. Fees listed are minimums and may increase depending on severity, labor required, or third-party costs.

 

CONFLICT OF DOCUMENTS STATEMENT

If there is a conflict or contradiction among the Venue Rental Agreement, the MG Studio General Venue Expectations or any other supplemental documents, the provisions of this Agreement and any attached Addendums shall control. However, the other documents expand on the basic provisions of the Agreement and will be enforced, even if not specifically outlined in the Agreement above.

RIGHT TO AMENDMENT

MG Studio reserves the right to change and amend the Venue Rental Agreement, General Venue Expectations and any supplemental documentation forms regarding use of MG Studio and its rates at any time. Changes to the Venue Rental Agreement and General Venue Expectations will go into effect immediately without further notice to the Client. Any cost estimates previously issued and approved in writing will remain valid. In all cases, MG Studio will use reasonable efforts to mitigate undue hardships caused to the Client by such changes and amendments.

By confirming your venue rental agreement and/or accepting services from MG Studio, you herein agree to the Terms & Conditions set forth here.